• Providing administrative support to the Chief of Medical Services

• Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.

• Answer and re-direct calls on a multi-line phone system as directed by the Department.

• Sort and distribute (internal and external) mail as directed by the Department.

• Greet and assist visitors in finding the correct destination as directed by the Department

• Ensures compliance with policies and procedures.

• Assists the Bureau Chief in coordinating daily operational functions within the Division.

• Coordinates, reviews, edits, and formats outgoing correspondence.

• Drafts, formats, and completes routine memos and letter within established timeframes.

• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

• Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.

• Coordinates and makes arrangements pertaining to conferences calls.

• Attends staff and other meetings as required.